Below is a list of staff and their job duties. If there is something needed that is not listed under a staff member's duties, please feel free to reach out to Theresa Kelly, Director for Administration and she can help and/or point you in the direction to help with your needs.
IB Staff
Who Can Help Me in Integrative Biology (IB)
Theresa Kelly – Director for Administration, 512-471-7102, theresa.kelly@austin.utexas.edu
- Assistant to Department Chair
- Events
- Ecolab Funding
- Staff Issues
- General Departmental Questions/Issues
Jenny Bond – Executive Assistant, 512-232-7524, IB_FacultyAffairs@austin.utexas.edu
- Faculty Matters (Promotions, Comprehensive Periodic Review, Mid-Probationary Reviews, Leaves)
- Faculty International Travel Requests
- IB Seminar Coordinator
- Events/Guest Speaker contact
Frances Lemear – HR Manager, 512-475-7932, IB_HumanResources@austin.utexas.edu
- Human Resources (A&P, classified, hourly)
- International Visas
- Timesheet and Payroll contact
- Performance evaluations and Merit reviews
- Workers’ compensation insurance contact
- FMLA contact
Bri Betts – Human Resources Coordinator, 512-475-7932, IB_HumanResources@austin.utexas.edu
- Human Resources (hourly, graduate and undergraduate)
- 0% time assignments for reserach affiliates and volunteers
- International Visas
- Timesheet and Payroll contact
Sean Schaffer – Administrative Manager, 512-471-1026, IB_Grants@austin.utexas.edu
- Pre-grant administration
- Grant Budgets
- No cost extensions
- Grant credit requests
- Cost-share
Tamra Rogers – Graduate Program Administrator, 512-471-8490, tamrabrogers@utexas.edu Susan Stanford - Graduate Coordinator, 512-471-8490, Susan.Stanford@austin.utexas.edu
- Graduate admissions
- Student recruitment
- Advise PB and EEB graduate students (process prelim paperwork, post defenses, etc.)
- Fellowship / Travel Competitions
- Graduate Student International Travel Requests
- Registration & tuition payments
John Colleran – Procurement Officer, 512-475-7926, IB_Purchasing@austin.utexas.edu
- Purchasing
- Inventory
- Departmental and Teaching Vehicles
- Work Orders
- Telephone services
Norma Gonzales – Financial Analyst, 512-232-1947, IB_Accounting@austin.utexas.edu
- Post Grant Administration
- Account projections
- Account transfers
- Departmental Accounts (Fleet, Fed-ex, Voyager)
- Ecolab Funding
- No cost extensions
- Reconciliations
- Gift/Deposit Processing
- Salary Compensation Reports
Sofia Hobbs – Accountant I, 512-471-9467, IB_Payments@austin.utexas.edu and Joy Anderson – Accountant I, 512-232-5661, IB_Payments@austin.utexas.edu
- Accounts Payable
- ProCard Payments
- FRMS stipends/fellowships
- Insurance reimbursements
Sofia Hobbs – Accountant I, 512-471-9467, IB_Travel@austin.utexas.edu and Joy Anderson – Accountant I, 512-232-5661, IB_Travel@austin.utexas.edu
- Travel requests
- Travel reimbursements
- Travel cash advance requests & reconciliations
Heydi Almenares Perez – Administrative Assistant, 512-471-5858, IB_Frontdesk@austin.utexas.edu
- Front Desk contact
- IB Social Hour Coordinator
- Room Reservations Contact
- Mailroom contact
- Packages/Shipments
- Key Requests
