Hiring Requests

Certain positions are allowed to have candidates directly hired into the position without the need for a job posting. In order to process the hiring of these candidates, we need certain pieces of information.

Student Employment

If you are hiring a student, please provide us with the following information:

• Basic information of candidate
  • Name
  • UT EID
• Job title
• Hourly pay rate
• Account number
• Length of initial assignment
• Start Date
• Number of hours they will be scheduled to work
• Whether the assignment will be Work-Study or Non Work-Study

Student employment is subject to limits in regards to the number of hours they can work, based on a number of factors. For more information, please visit the student employment Q&A page.

Research Fellow/Postdoctoral Fellow Employment

If you are interested in directly hiring a Postdoctoral Fellow, please provide us with the following information:

• Basic information of candidate
  • Name
  • UT EID
  • CV
• Salary amount
• Account number
• Length of initial assignment
• Start Date
• Number of hours they will be scheduled to work
• Relocation payment, if necessary
• Any Visas required to be processed, if necessary

In order to hire a candidate as a Postdoctoral Fellow, they must have earned their PhD within the past three years. They are not allowed to hold that position for more than five years, including Postdoctoral Fellow employment at previous institutions. If the candidate is currently waiting for their PhD, we can place them in a temporary Research Fellow position. Procedures for hiring Research Titles can be found at the Research Titles at a Glance webpage provided by the Office of the Vice President for Research.

Job Requisition Requests

Your text...

Visas

Your text...

Timesheets

HOURLY TIMESHEETS

Hourly timesheets must be final approved (i.e., approved by the employee and the employee’s supervisor) no later than 5pm on the 15^th and the last day of each month.  Late approvals will cause delays in issuing your check.  

Here is a link with a video guide on how to enter timesheets in Workday.

For questions on hourly payroll, please contact IB Human Resources.

MONTHLY TIMESHEETS

Time worked by those who are paid monthly should be recorded on a weekly basis.  Supervisors responsible for approving the timesheets of monthly employees should review and approve them weekly as well to ensure accuracy. For more information see the Workday Timesheet FAQ.

Enter Time for Exempt Employees – Workday Instructional Guide 

Enter time for Multiple Jobs – Exempt (Not eligible for overtime) Workday Instructional Guide 

Enter Time for Non-Exempt Employees – Workday Instructional Guide

Enter time for Multiple Jobs – Non-Exempt (eligible for overtime) Workday Instructional Guide

For questions on monthly payroll, please contact IB Human Resources.

Notary

The University offers free notary services to all faculty, students, and staff.  For a list of notaries near you, please refer to the notary public.

Leave

Family and Medical Leave (FML) provides up to 12 weeks of leave, or 26 weeks for military caregiver leave, while restoring you to the same or equivalent position and continuing your health insurance.  In order to receive FML, you must be employed for at least 12 months by the State of Texas.  You must also have worked at least 1,250 hours during the year before the beginning of your leave.  Please contact  HRS-LM@austin.utexas.edu if you have questions or want to apply for FML.

For more information, please see the Family and Medical Leave Act (FMLA), or visit UT's Leave Policy Homepage for information on all other staff leave categories.

Helpful Links

• Lactation/Quiet-Rooms

Frequently Asked Questions

Your text...