Chair Signature Requests

Requests needing the departmental chair's signature should go through Theresa Kelly. Please do not email the chair directly for these requests.

IB Departmental Staff

Below is a list of staff and their job duties. If there is something needed that is not listed under a staff member's duties, please feel free to reach out to Theresa Kelly, Director for Administration and she can help and/or point you in the direction to help with your needs. 

Who Can Help Me in Integrative Biology (IB)

Theresa Kelly – Director for Administration, 512-471-7102, theresa.kelly@austin.utexas.edu

• Assistant to Department Chair
• Events
• Ecolab Funding
• Staff Issues
• General Departmental Questions/Issues

Jenny Bond – Executive Assistant, 512-232-7524, IB_FacultyAffairs@austin.utexas.edu

• Faculty Matters (Promotions, Comprehensive Periodic Review, Mid-Probationary Reviews, Leaves)
• Faculty International Travel Requests
• IB Seminar Coordinator
• Events/Guest Speaker contact

Frances Lemear – HR Manager, 512-475-7932, IB_HumanResources@austin.utexas.edu

• Human Resources (A&P, classified, hourly)
• International Visas
• Timesheet and Payroll contact
• Performance evaluations and Merit reviews
• Workers’ compensation insurance contact
• FMLA contact

Bri Betts – Human Resources Coordinator, 512-475-7932, IB_HumanResources@austin.utexas.edu

• Human Resources (hourly, graduate and undergraduate)
• 0% time assignments for reserach affiliates and volunteers
• International Visas
• Timesheet and Payroll contact

Sean Schaffer – Administrative Manager, 512-471-1026, IB_Grants@austin.utexas.edu

• Pre-grant administration
• Grant Budgets
• No cost extensions
• Grant credit requests
• Cost-share

Tamra Rogers – Graduate Program Administrator, 512-471-8490, tamrabrogers@utexas.edu                  Susan Stanford - Graduate Coordinator, 512-471-8490, Susan.Stanford@austin.utexas.edu

• Graduate admissions
• Student recruitment
• Advise PB and EEB graduate students (process prelim paperwork, post defenses, etc.)
• Fellowship / Travel Competitions
• Graduate Student International Travel Requests 
• Registration & tuition payments

Vacant– Procurement Officer, 512-475-7926,  IB_Purchasing@austin.utexas.edu

• Purchasing
• Inventory
• Departmental and Teaching Vehicles
• Work Orders
• Telephone services

Norma Gonzales – Financial Analyst, 512-232-1947,   IB_Accounting@austin.utexas.edu

• Post Grant Administration
• Account projections
• Account transfers
• Departmental Accounts (Fleet, Fed-ex, Voyager)
• Ecolab Funding
• No cost extensions
• Reconciliations
• Gift/Deposit Processing
• Salary Compensation Reports

Sofia Hobbs – Accountant I, 512-471-9467, IB_Payments@austin.utexas.edu and                                            Audrey Chen  – Accountant I, 512-232-5661, IB_Payments@austin.utexas.edu

• Accounts Payable
• ProCard Payments
• FRMS stipends/fellowships
• Insurance reimbursements

Sofia Hobbs – Accountant I, 512-471-9467, IB_Travel@austin.utexas.edu and                                              Andrey Chen  – Accountant I, 512-232-5661, IB_Travel@austin.utexas.edu

• Travel requests
• Travel reimbursements
• Travel cash advance requests & reconciliations

Heydi Almenares Perez – Administrative Assistant, 512-471-5858, IB_Frontdesk@austin.utexas.edu

• Front Desk contact
• IB Social Hour Coordinator
• Room Reservations Contact
• Mailroom contact
• Packages/Shipments
• Key Requests

Frequently Asked Questions

If I don't know who to ask for assistance who can I contact?

You can always reach out to Theresa Kelly, Director for Administration in Integrative Biology, or any of the other IB staff.