Notary
The University offers free notary services to all faculty, students, and staff. For a list of notaries near you, please refer to the notary public.
As a courtesy, IB has two notaries. If you are needing something notarized please feel free to contact Sean Schaffer and/or Laurie Alvarez.
Chair Signature Requests
Requests needing the departmental chair's signature should go through Theresa Kelly. Please do not email the chair directly for these requests.
IB Departmental Staff
Below is a list of staff and their job duties. If there is something needed that is not listed under a staff member's duties, please feel free to reach out to Theresa Kelly, Director for Administration and she can help and/or point you in the direction to help with your needs.
Who Can Help Me in Integrative Biology (IB)
Theresa Kelly – Director for Administration, 512-471-7102, theresa.kelly@austin.utexas.edu
- Assistant to Department Chair
- Events
- Ecolab Funding
- Staff Issues
- General Departmental Questions/Issues
Jenny Bond – Executive Assistant, 512-232-7524, IB_FacultyAffairs@austin.utexas.edu
- Faculty Matters (Promotions, Comprehensive Periodic Review, Mid-Probationary Reviews, Leaves)
- Faculty International Travel Requests
- IB Seminar Coordinator
- Events/Guest Speaker contact
Frances Lemear – HR Manager, 512-475-7932, IB_HumanResources@austin.utexas.edu
- Human Resources (A&P, classified, hourly)
- International Visas
- Timesheet and Payroll contact
- Performance evaluations and Merit reviews
- Workers’ compensation insurance contact
- FMLA contact
Bri Betts – Human Resources Coordinator, 512-475-7932, IB_HumanResources@austin.utexas.edu
- Human Resources (hourly, graduate and undergraduate)
- 0% time assignments for reserach affiliates and volunteers
- International Visas
- Timesheet and Payroll contact
Sean Schaffer – Administrative Manager, 512-471-1026, IB_Grants@austin.utexas.edu
- Pre-grant administration
- Grant Budgets
- No cost extensions
- Grant credit requests
- Cost-share
Tamra Rogers – Graduate Program Administrator, 512-471-8490, tamrabrogers@utexas.edu Susan Stanford - Graduate Coordinator, 512-471-8490, Susan.Stanford@austin.utexas.edu
- Graduate admissions
- Student recruitment
- Advise PB and EEB graduate students (process prelim paperwork, post defenses, etc.)
- Fellowship / Travel Competitions
- Graduate Student International Travel Requests
- Registration & tuition payments
Libby Brookshire – Procurement Officer, 512-475-7926, IB_Purchasing@austin.utexas.edu
- Purchasing
- Inventory
- Departmental and Teaching Vehicles
- Work Orders
- Telephone services
Norma Gonzales – Financial Analyst, 512-232-1947, IB_Accounting@austin.utexas.edu
- Post Grant Administration
- Account projections
- Account transfers
- Departmental Accounts (Fleet, Fed-ex, Voyager)
- Ecolab Funding
- No cost extensions
- Reconciliations
- Gift/Deposit Processing
- Salary Compensation Reports
Sofia Hobbs – Accountant I, 512-471-9467, IB_Payments@austin.utexas.edu and Audrey Chen – Accountant I, 512-232-5661, IB_Payments@austin.utexas.edu
- Accounts Payable
- ProCard Payments
- FRMS stipends/fellowships
- Insurance reimbursements
Sofia Hobbs – Accountant I, 512-471-9467, IB_Travel@austin.utexas.edu and Andrey Chen – Accountant I, 512-232-5661, IB_Travel@austin.utexas.edu
- Travel requests
- Travel reimbursements
- Travel cash advance requests & reconciliations
Heydi Almenares Perez – Administrative Assistant, 512-471-5858, IB_Frontdesk@austin.utexas.edu
- Front Desk contact
- IB Social Hour Coordinator
- Room Reservations Contact
- Mailroom contact
- Packages/Shipments
- Key Requests
Frequently Asked Questions
If I don't know who to ask for assistance who can I contact?
You can always reach out to Theresa Kelly, Director for Administration in Integrative Biology, or any of the other IB staff.
Last updated: 6/1/2022