General Information
IB liaisons with the Office of Sponsored Projects, Office of Industry Engagement, Office of Research Support, and other university offices to provide grant information and support for faculty and staff. For questions or information on the following, please contact our Financial Analyst Laurie Alvarez (post-award) and Grants and Contracts Specialist Sean Schaffer (pre-award):
- Proposal preparation and submission for fellowships and career development applications
- Grant/Contract modifications and post-award actions
- Effort certification and progress report submission
Frequently Asked Questions
GRANT PRE-AWARD and POST-AWARD FAQs
PRE-AWARD: general proposal information for PIs
Q: How do I submit a grant proposal in Integrative Biology?
Contact Sean Schaffer, with information on your grant submission:
- Sponsor name
- Submission deadline
- Proposal Specifications doc/link
Sean is the OSP liaison for Integrative Biology. Sean will coordinate the OSP approval and submission for all grants that will be awarded to UT (not to the person directly).
Sean can help with:
- Creating a Proposal Review Form (PRF) which notifies OSP of the incoming proposal
- Help create/review the proposal budget and budget justification
- Create the proposal application in the sponsor’s required tool
- Review proposal documents with the proposal specification requirements and other sponsor guidelines
- Upload completed documents to the application
- Work with OSP to get the proposal approved and submitted
- Communicate with the PI any questions or issues that arise
Q: What is the schedule for submitting a proposal through OSP?
It is preferable to contact Sean Schaffer, at least 2 weeks before the proposal submission deadline. Sean will review the proposal guidelines and work with the PI and OSP to get the proposal approved by OSP and submitted by the deadline.
OSP requests a minimum of 4 business days before the submission deadline to review and approve a proposal. For their review, OSP requires these documents:
- Budget
- Budget justification
- Statement of work or project summary (draft is fine for their review)
Q: What is the cost of a Graduate Research Assistant (GRA) salary and tuition?
GRA rates are typically set by the graduate programs. Contact the gradaute students graduate program coordinator to get the most current rates for of salary and tuition.
Q: What are the current UT fringe rates?
Fringe benefits are a direct cost to a sponsored project (§200.431). They are budgeted as a percentage of the salaries and wages and shown as a separate entry in the budget. Fringe is charged on all payroll transactions processed in Workday (See a detailed list here).
Q: What is the current UT Indirect Cost (IDC)/Facilities & Administrative (F&A) rate?
Q: What are the proposal documents required for a subaward?
Subaward documents required by OSP
- Budget
- Budget justification
- Statement of work
- Institutional letter of commitment
Q: PI Status: who is automatically eligible and who can get an exception for PI or Co-PI status?
PI Status Eligibility
This OSP link on PI Status eligibility describes:
- titles that are eligible for automatic PI status
- titles requiring exception for PI status
- procedures to request PI status exception
POST-AWARD: general grant information for PIs
Q: How does a PI/senior personnel create (or update) their Financial Interest Disclosure (FID)?
Financial Interest Disclosure (FID) must be up-to-date for PI when submitting proposal and receiving award.
Q: How can I request a no-cost extension on my grant?
Requesting a No Cost Extension on your grant
Q: How can I split my grant with my UT Co-PI?
Letter of Agreement (LOA) request for grant accounts split between UT departments
Q: Where can I find the PI Book – a reference on pre-award and post-award grant information for Principle Investigators?
PI BOOK – written by the VP for Research office with essential information for pre-award and post-award that PIs need to navigate the UT research enterprise that is updated regularly.
Last updated: 6/1/2022
